Password change for the better

Nine months ago, I posted my rather involved process for mandatory work password change day.

Today, it was password change day again, and the whole thing was done in 20 minutes, including 10 minutes spent on a completely different task. That’s the third time in a row that the simpler procedure (turn everything off, change the password, bring things back up one at a time and enter new passwords as required) has worked without a hitch.

So I’m going to mark this as resolved, and give a public thankyou to whichever nameless person in our IT department made the change that fixed whatever issue made the complex workaround malarkey necessary. Heaven knows “nameless person in our IT department who made a change I don’t fully understand” gets a lot of stick, so I’d like to give them a thumbs-up for once.

While I’m thanking IT infrastructure people, I’d like to thank all those responsible for Eduroam, from the high-level policy people to the back-room technical people who make it work and troubleshoot it. It’s gone from ‘this is a cool idea, hope it works’ to ‘this just works and I can take it for granted a lot of the time’, which is great and makes my work life so much easier.

While I’m talking about passwords, I have finally and belatedly made the switch to using a password manager. It’s such a relief. I had a pretty good system before, which worked with how my memory works, but it was fraying around the edges, and it didn’t cope well when passwords had to be changed. (That meant I had to memorise an exception to the system, which was a lot of extra work, and tended to disrupt the whole thing.)


It was a bit of work to set up the password manager, but mainly because it turned out I had over 150 username/password combinations to enter. I’m impressed at how well my old system worked – I hadn’t realised quite how many unique passwords it let me remember – but then again, if it wasn’t so good, I’d have gone for a password manager much sooner, and would’ve been better off as a result.

It’s fantastic. It’s like having a new superpower.

Faced with a demand to create yet another unique, strong password for some new online service or other, I can click a couple of buttons, paste in &QtjhQWFIkgr/(! and be confident I’ll be able to remember it later. When a site has idiosyncratic requirements (e.g. must have non-alpha characters, but only a small subset of them that doesn’t include the ones my system requires, or must not exceed 12 characters, must not have more than half lower-case letters, etc), I can do that and I don’t have to memorise another exception to the system. When a site I don’t trust demands I set up password recovery questions, I used to worry about divulging my mother’s maiden name, and struggled to think of what answer I could give to questions like “Favourite sports team” that I’d be able to remember later. Now I can simply say that my mother was born Miss 4^mSKZFI9@PNoa8 and that I’m a lifelong supporter of those paragons of sporting prowess, G3loF!aQynSR?Z%.  When I get yet another “this site has been hacked and all passwords stolen, please change your password”, I can go “Ok” and not worry about it.

For those who care about the details, I use PasswordSafe on PCs, Password Gorilla on Macs, and pwSafe on my iPhone, all synced via Dropbox. The runner up was KeePass, but 1Password and LastPass looked Ok too, although my paranoia doesn’t like security software where you can’t see the source.

I’m pretty sure that which password manager you choose matters a lot less whether you use one, and wholeheartedly encourage everyone to use one.

This work by Doug Clow is copyright but licenced under a Creative Commons BY Licence.
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Author: dougclow

Experienced project leader, data scientist, researcher, analyst, teacher, developer, educational technologist and manager. I particularly enjoy rapidly appraising new-to-me contexts, and mediating between highly technical specialisms and others, from ordinary users to senior management. After 20 years at the OU as an academic, I am now a self-employed consultant, building on my skills and experience in working with people, technology, data science, and artificial intelligence, in the education field and beyond.